Fast, Accurate Quotes & Complete Job Management
Manage your entire rental workflow in one seamless platform, from initial customer inquiry to multi-tier equipment allocation, billing, and scheduling.
Complete job management control for every stage of your rental workflow
Manage your entire rental operation in one unified workspace. HireHop combines flexible line-item quoting, real-time availability calculations and centralised project management to keep sales, office and warehouse teams perfectly synced.
Flexible Line-Item Quoting
Build complex proposals in seconds using custom headings, equipment packages, inline comments, barcode scanning, or CSV data imports directly into your supplying list.
Real-Time & Priority Availability
Instant visibility on stock levels as you quote. Automatically enforce priority availability rules across locations and sub-hires to eliminate double bookings.
Complete Job Operations Hub
Seamlessly transition quotes into active jobs. Access tasks, project files, purchase orders, billing schedules and email correspondence from a central dashboard.
Track Every Stage From Initial Enquiry to Final Return
Seamlessly transition quotes into active jobs with an automated status workflow. As items move from the sales desk through the warehouse, HireHop handles status changes automatically without manual data entry.
1. Enquiry & Quote
Capture initial client requirements, calculate equipment availability, and send professional branded proposals.
2. Provisional
Pencil in stock reservations while negotiations finalise, instantly flagging potential equipment shortages.
3. Booked
Lock in inventory allocations, generate prep sheets for the warehouse, and schedule delivery logistics.
4. Dispatched
Triggers automatically in real time as warehouse crews scan barcode assets onto outgoing delivery trucks.
5. Returned & Completed
Updates instantly upon check-in scanning, logging asset inspections, shortage write-offs, and final invoicing.
Build quotes faster and manage active jobs with zero friction
Discover how HireHop unifies flexible line-item building, live stock calculations and financial tracking into a single operating system.
Intelligent Quoting & Supplying List
Real-Time & Priority Availability
Multi-Tab Operations & Communications
Billing, Invoicing & Sub-Hire Tracking
Flexible Equipment & Service Quoting
Construct detailed, multi-section proposals effortlessly with advanced line-item options designed for complex rental operations.
- Versatile Line-Item Entry: Add standard catalog gear, custom non-stock items or calculated charges directly into your quote list. Discover how HireHop manages complex virtual kits and equipment packages →
- Custom Headings & Layout Notes: Structure equipment lists with drag-and-drop section headings and inline notes to keep proposals clear for clients.
- Rapid Data Import & Barcode Entry: Populate large equipment lists instantly by uploading CSV spreadsheets or scanning asset barcodes directly into the job view.
Real-Time Stock Checking & Priority Rules
Prevent costly double bookings with dynamic, live inventory checks that calculate stock levels across project dates in real time.
- Instant Stock Visibility: Check item availability dynamically as line items are added to a quote, with clear visual alerts for shortages.
- Priority Availability Logic: Enforce smart allocation rules based on job status, depot location and reservation hierarchy to ensure high-priority projects are fulfilled. Explore our full guide on real-time availability & shortage tracking →
- Automated Shortage Resolution: Flag gear deficits early to trigger seamless sub-hires, internal transfers or alternative item replacements.
Centralised Job Command Center
Keep your sales, office and warehouse teams synchronised with dedicated workspace tabs built directly into every job record.
- All-in-One Operations Hub: Manage job tasks, operational notes, site files, delivery manifests, and crew schedules without navigating away from the job. Keep sales coordinators, hire desk teams and warehouse crews synched on a single source of truth.
- Integrated Email Correspondence: Send proposals, dockets and updates directly through HireHop. See how our built-in CRM & email tracking engine → logs every client touchpoint.
- Job Milestones & Archiving: Track job status progression from inquiry and quote to active dispatch, return and archive.
Seamless Billing Schedules & Purchase Orders
Connect job quotes straight to accounting workflows, deposit tracking and supplier purchase orders.
- Flexible Billing Stages: Create deposit requests, interim billing schedules or full invoices tied directly to job line items.
- Supplier Purchase Orders: Issue POs for sub-hired equipment, venue fees, or crew expenses straight from the job’s Purchasing tab. Learn more about sub-hires and purchase order management →
- Accounting Integration Sync: Push final invoices and financial updates directly to Xero, QuickBooks, or Sage in real time. Read about our 2-way accounting software sync →
Quote Versioning & Time-Machine Archives
Never lose a quote variation or client change request again. Store unlimited quote iterations, compare historical revisions, and restore previous kit builds in a single click.
Complete Version Storage
Save snapshots of complex quotes as client requirements, budget constraints, and equipment lists evolve throughout the bidding process.
Instant Version Restores
Easily view historical quote snapshots side-by-side and restore any previous version back to the live active job instantly.
Modular Copy & Paste
Selectively copy specific line items, kit packages, or custom pricing groups from archived versions straight into new quotes without starting from scratch.
Seamless Multi-Platform Accounting Sync
Push finalised job invoices, credit notes and purchase orders directly to your preferred financial software with zero double-entry or manual errors.
