It is fair to say that all businesses are now digital in some form and increasingly rely on IT to drive business, sell or hire products, analyse data and manage hire or rental inventory, along with many other business operations.

Rental Management Software such as HireHop provide an efficient and comprehensive solution to the management of Hire Stock for corporations of all sizes:

Productivity and Efficiency

Still working off Excel spreadsheets? For many people, the familiarity of the current way of doing things and reluctance to change has resulted in a loss of time and profits. Embracing a software solution like HireHop may seem like a big step; however, once implemented will free up your team to get on with their real work, boosting productivity through instant real-time visibility of jobs and stock levels. Efficiently tracking your stock can also save valuable time in the warehouse and money through a reduction in losses.

Collaboration

Using rental management software makes it easy for employees to work together and keep track of each others progress or status on particular tasks. It enables teams to work together on jobs from any location, share information, documents and updates, as well as integrate with your email accounts and calendars – increasing communication and user responsibility.

Easy to use

Importantly, software for hire companies should be easy to use for all employees, from project managers to warehouse staff, allowing the focus to be on the important tasks at hand in an often time-pressured environment.

Benefits of being in the Cloud

“In March 2017 the Cloud Industry Forum (CIF) revealed that the overall cloud adoption rate in the UK now stands at 88%, with 67% of users expecting to increase their adoption of cloud services over the coming year”, UK Cloud Snapshot Survey 2017.

The cloud has become an increasingly important part of business efficiency and extremely important for the operation of rental management companies in the following ways:

• Flexibility and Scalability – Grows with your Company
• Cost Savings – Low up-front costs, with no complex installations or maintenance charges associated with traditional software
• Any Device, Anywhere – Cloud software such as HireHop is accessible on any device such as a PC, Mac, phone, smart TV or tablet, as long as it has a web browser
• Eliminate Data Loss – Your data is securely stored and sandboxed
• Live Automatic Updates – Eliminates downtime and reduces IT costs
• Quick Implementation – Get started in minutes!

Try HireHop for free today!

Here at HireHop we want our users to make the most of our powerful software, keeping you up-to-date with all the latest features and advances – and leaving you with the tools to ensure your hires and rentals are managed as efficiently as possible.

We will continue to update this page with how to guides and useful information, as well as tips and tricks, so please check back for all the latest!

• HireHop Import Spreadsheets – Import your data into HireHop in the correct format.
• Availability Grid – Quick Guide
• Resource Management – Quick Guide

Every hire and rental company suffers from customers returning items late, yet most software handles this in a haphazard way, usually by creating new jobs with the late returns, which can cause calculation errors, as well as a multitude of other problems.  Also some customers rent a bunch of items indefinitely (an open ended hire) and may return different items at different times, imagine how many jobs you would have to create for that scenario.

HireHop have made this process simple and intuitive, the way it should be.

If an item is late, HireHop will tell you how much is due and allow you to add at the press of a button all overdue charges. This enables you to make the informed decision as to whether or not you want to charge the client and by how much. All this is done from within one job without the headache of having to have multiple jobs just to handle one small hire. 

HireHop will tell you how many items on future jobs might be late, enabling you to judge whether or not you can supply that item or will have to substitute it or sub a replacement in to cover your commitment.

For jobs that are open ended (have no determined end date) HireHop, allows you to periodically issue multiple invoices (or one invoice) whenever you choose, as well as allow items to be returned over various dates. HireHop will seamlessly breakdown and tell you what you need to charge for and by how much, all at the press of a button and all within the same job.

At HireHop we want to give you software works around you and makes your life easier, not the other way round.

HireHop allows you to manage late returning hires with ease, giving you the tools to make informed decisions while maximising ROI on your rental stock.

A hire that hasn’t been marked as returned on your rental management software might not be late at all.  It would be counterproductive for your hire software to tell you that it was unavailable, for instance a hirer could just be running 5 minutes late, or the item could still be waiting to be checked in due to a backlog in the warehouse, etc. HireHop has provided you with the tools to enable you to make informed decisions and avoid turning down profitable hires just because your previous rental software tells you that it is unavailable, when in fact it is.

HireHop tells you if there is a possible late return conflict in your supplying lists, the availability grid and the pick-lists, enabling you to make informed decisions whether or not to hire in a replacement, chase or wait for the late item to return or just turn down the hire.  You can track at a click of the mouse what clients are late, by how long and how many items they haven’t returned on time.

Some companies excuse minor late returns to ensure good customer relations and some don’t. For late returns HireHop calculates how much the customer owes in late fees, enabling you to decide for yourself if you want to charge them or not.

At HireHop, we have just released another new feature in our cloud software for hire companies, multi level Autopulls, as well as detached Autopulls. We have also extended the Autopull feature to add greater functionality, making it easier to use for your staff.

As you can see above, the Yamaha QL5 mixer has an Autopull of of a Digital Stage box and headphones (the stage box Autpulls can also be inserted, including the compulsory locking power cable). These two items are the most common and most of the time, all the user needs to see, however there are more items available for the Autopull as is evident by the “Click to show extended view…“. By clicking this, other items that are not commonly edited will display as below:

Visible now are Autopulls that have been set to be “Extended view only”, many in this example are compulsory, however there is a WiFi router that can now be removed from your items list.

We have extended the Autopull prompts to:-

• Prompt (unselected) – The item will appear in the list when new, but not be automatically ticked.
• Prompt (selected) – The item will appear in the list when new, and will be ticked.
• Compulsory (no prompt) – The Autopull will be inserted and cannot be removed or edited.
• Conditional prompt – The item will be inserted when a new item is added, however it can be subsequently edited, it is like an editable Compulsory.
• Detached reminder – This is NOT a linked Autopull, adding this item will append it to your list after, in the above case, after the Yamaha QL5 mixing desk.

When editing the Autopull, you can also set if it is only visible in the Extended View, thus reducing screen clutter and uncommon options for your staff.  When adding a new item, if there are no Prompts or Detached reminders, the Autopull dialog will not appear, however editing the item or its Autopulls, the Autopulls will always appear regardless.

HireHop also gives you the ability to add virtual items as Autopulls.