HireHop Subs in and Out – New Feature for Our Rental Management Software

HireHop has just released their new subs feature, helping users to further manage subcontracted items and avoid potential mistakes.

An example would be if you have a supplier who is supplying you with some sub-hire/cross-hire items. You need to receive these at your warehouse and arrange collection from the supplier, however your truck is returning them direct from site to the supplier, bypassing your warehouse.

When the purchase order is created (or edited) you can specify that the items need to be collected by you and checked into the warehouse as well as specifying that you need to return them.

sub_options

From your home screen you can either click the the “Subs in/out” button under “Preset searches” or a tile if you have assigned this function to one.  HireHop will then show a list of all Suppliers (Subs) with at least a confirmed status that need attention over the next 7 days.

subs_in_out

 

The user can then select which Sub to check in or out using the familiar HireHop checking process, allowing one or more users to synchronise the process over one or more terminals.

We currently have many more exciting and amazing features currently undergoing beta testing that will soon be available to all users, so remember to subscribe to our Facebook page or Twitter feed to be notified about all future improvements and additions.

HireHop successful launch at Plasa 2016 – Press Release

HireHop launches revolutionary new cloud software at Plasa 2016

HireHop cloud software launch

HireHop were proud to launch their revolutionary new cloud based rental management software at the Plasa 2016 lighting and sound exhibition in London. Even though our stand was tucked away at the back of the hall, it was constantly packed, with queues of potential customers waiting to see a demonstration of this new feature rich and affordable product.

HireHop were able to show the industry new innovative features, such as extensive email integration, bi-directional synchronization with accounting packages, synchronised multi-terminal checking of jobs in and out with live updates between all terminals, free marketing features for customers, an intuitive and easy to use interface, plus loads more.

The HireHop rental management software was built from the ground up with an intuitive and familiar interface, enabling even a novice user to navigate round the software with ease. The software has a plethora of features, such as:

  • Cloud based, use the software on any device or computer

  • Email documents as PDF attachments or beautifully formatted in the email body from within HireHop and from the user’s own email address, as well as storing sent emails in the user’s sent folder.

  • Store emails inside jobs and projects so users can view and respond to them.

  • Automatically lists users stock on our high Google ranking directory (just Google “Hire Clay Paky Sharpy”)

  • Full asset management, including PAT testing and service logging as well as the ability to print PAT certificates for equipment supplied on a job.

  • Sync your calendar with HireHop

  • Customizable for each user

  • Simple to edit documents as well as a multitude document templates.

HireHop is completely free to try at www.hirehop.com and will soon be available in numerous languages, including Spanish, French, Portuguese, German, Czech, Slovak and US English, with more to follow.

Software for Hire Companies – Rental Management Software

Software for rental companiesIf you own or run a hire or rental company, finding the right software for your hire or rental company can be a minefield.  Most are legacy based (meaning they are very old with out of date technology) and others are ridiculously expensive for what little they offer.  Today everything is mobile and more people are on the move, meaning software that is accessible anywhere in the world, at any time and on any device is what prevails as the best solution for the modern world.

New Technology

HireHop is brand new, built using the latest cloud technologies, thus enabling it to offer new modern features, not available in any other rental management software. It is intuitive, easy to use, yet it has the functionality, and more, necessary to run a successful hire business. An example of this is email, which is the modern form of communication. No other rental management software allows you to store and view emails against jobs and projects, whether they be sent or received using Outlook, Thunderbird or a variety of other email clients. Another example is how when users check the same job in or out, their terminals communicate with each other, updating each others lists instantly and automatically, without any user intervention.

Affordable

HireHop have also adopted an affordable and transparent price structure.  Most other software products available for the hire and rental industry, the price is on application, meaning they charge you as much as they can get away with.  As HireHop is cloud based, we charge a low monthly fee dependant on how many users you have.

Easy to Use and Implement

As HireHop is cloud based, it runs on any device with a web browser, at any time and from anywhere in the world, without the need for a costly and complicated infrastructure, all you need is an internet connection connection and a machine with a web browser.

Cloud based hire software, rental software with a difference

Cloud Hire Software for the rental industry

Cloud rental software & hire software
Rental Software

HireHop have developed a completely new cloud based hire and rental software for use by hire companies worldwide. The rumours are true that the system is ground-breaking and will set the standard for what hire software is supposed to be, beating all current and even forthcoming software in features, userbility and efficiency.

The HireHop cloud based rental management software has been built by hire companies, for hire companies. The software breaks new ground with new features not seen in any other hire software before, enabling efficiency while also minimising user mistakes, saving you time and money yet the system is always intuitive and easy to use, leaving complex tasks to the system to manage and not the users.

As the system is cloud based it runs on a PC, Mac, tablet or phone using Windows, Mac OS, iPad, Android, iOS, Linux, Blackberry, etc., basically, anything with a web browser.  You don’t need to install any software, you don’t need a server, you don’t even need to backup your data, all you need to do is log on using a web browser like Internet Explorer, Chrome, Firefox, Safari, etc.

Features

  • The most advanced and comprehensive system available.
  • Easy to use with a very simple and intuitive user interface.
  • Manage jobs and projects.
  • Extensive stock management with features not found in other software.
  • Manage your consumables, stock and services with ease.
  • Multiple users with privileges.
  • Multiple depot locations.
  • Marketing and CRM tools.
  • Lightning fast interface, allowing users to process jobs quickly and efficiently.
  • Easy to use and comprehensive address book.
  • Create custom documents easily with our new simple to use document designer.
  • Integrates with Outlook, iPhone calendar, Android calendar and loads more.
  • Interfaces with accountancy software like Quick BooksXero, etc.
  • Looks and feels like a native app.
  • Efficient processing and creation of jobs with unique features to prevent user mistakes.
  • + loads more…

Rigging Weight Loading Calculations for Multipoint Suspension of a straight truss

HireHop is probably the best and most fearure rich cloud rental Equipment software, however it also has a resource for users to market their products for free to potential customers on HireHop‘s equipment rental portal. As it has been a popular source for customers to source their hired rigging equipment, we decided to give some advice for when hiring motors and truss, as you need to know the rigging weight loading calculations involved.

Lets take an imaginary scenario that a rigger has suspended a truss on it’s two end points, each motor is rated at 500kg, however the evenly distributed load on the truss is 1,300kg, so the rigger attaches a third 500kg rated motor to pickup the centre of the truss. Thinking with 3 motors rated at 500kg each there would be no problem, to his dismay, the truss comes crashing down, centre point first.

The reason this didn’t work in our imaginary scenario is due to multi-point beam load calculations that he failed to account for.  The rigger in this case incorrectly assumed that the three motors would share the load between them equally and didn’t take into account the Three Moment Theorem.  This is a very complex formula, however to simplify matters, we have illustrated simplified various rigs below and shown the various loads as percentages of the entire load at each point.

As you can see from the top image with two points, each point carries 50% of the load.  If you look at the one below with 3 points you will see that the centre point supports 62% of load and outer points only support 19% of the load.  Applying that to what happened to our rigger:

Load = 1,300Kg
Each Outer Point = 0.19 x 1300 = 247Kg per point (19% of the load)
Centre Point = 0.62 x 1300 = 806Kg on centre point (62% of the load)

As you can see, the 500Kg centre point was overloaded at 806Kg and thus collapsed.  What the rigger should have done is put up 2 extra motors:

Load = 1,300Kg
Each Outer Point = 0.13 x 1300 = 169Kg per point
Centre Points = 0.37 x 1300 = 481Kg per point

For our scenario, ideally the rigger should use 5 points to give himself a larger margin of error, as with 4 points there is only a 19Kg margin on the centre points.

IMPORTANT

  • It is very important to note that the above is for an evenly distributed load and that the motors are all moving at the same speed.  If for example on a three point pickup the centre motor moved faster than the outer two motors, the entire weight would be taken up on the centre motor with the outer two going slack.
  • It is not advised to rely on the above when using manual chain blocks as these never climb at the same speed. For a manual chain block, each block should be able to support the entire load.
  • Please remember to include the weight of the truss and all fixtures when calculating the load.
  • If you are calculating the load on the points above the motor, remember to add the weight of the motor to each point.
  • The mathematics is theoretical in an ideal world and factors can be different in the real world, so always include an error margin and never get too close to the maximum loading.

For more in depth rigging calculations, see the Prolyte Black Book

A Wireless and Radio Mic Frequency Guide for the 2012 Digital Switchover

Some hire companies in the UK have been worried about the 2012 Digital Switchover and the loss of UHF channel 69 that was used by their radio equipment working on channels 69 and 70 (UHF frequency range 854-865 MHz), in particular, which radio mic frequency to use. To simplify things we will explain what you need to know and if you can use your equipment.

The UK Government has sold off the channel 69 UHF radio spectrum in 2012 for what was called the 2012 Digital Switchover.  What this means is that all walkie talkies, radio mics, in ear monitors and other UHF radio equipment in the UK from 1st January 2013 can’t use channel 69 (UHF frequency range is 854-862 MHz), however channel 70 (UHF frequency range 863-865 MHz) is still usable and free to use without the need for a license!

If you are running channel 70  (UHF frequency range 863-865 MHz) on walkie talkies, radio microphones, in ear monitors (IEMs) or other radio equipment, you can carry on using them for free as the changes do not effect you.  However, if your equipment uses channel 69 and does not use channel 70, you can not use it or hire it any more in the UK and must move to channels 38-40 (UHF frequency range 606-630 MHz).

The move only effects channel 69 users who must now use channels 38-40 (UHF frequency range 606-630 MHz).  To use the new channels you must apply for a licence either online or by phone from JFMG which costs £75.00 for a 1 year multi-site  licence, or £135.00 for a 2 year multi-site licence (these are their published online prices).

For some users, there is still one problem if you intend to use channel 70, in that it is not a very wide band which means that you are limited on how many different frequencies within the band you can use, you will be lucky to get 5, thus you can really only use upto 5 radio mics (or in-ear-monitors) together using only channel 70.  Walkie talkies all need to share the same frequency, so for them it is not a problem, however if you need to run lots of different frequencies at the same time all on channel 70, for example more than 4 radio mics, you will run into problems.

Lastly, if you have a long term hire, like in a theatre or at a conference venue, you can apply for a coordinated fixed-site licence from JFMG. These licences are not shared, reduce the potential of interference from anybody else trying to use their own radio system on your frequency and are specific to a particular location, using a particular frequency. Coordinated site licences can be in a wider frequency range (depends on your location) to that of a multi-site license, and are available from JFMG, from £28.00 per license.