Author: Daniel

New Updates & Features – October 2018

We strive to improve our cloud based hire business software by actively listening to our users and implementing the features that they need. We have worked tirelessly to bring you new features and functionality based on users feedback and needs, that many of our users have been beta testing over the past few months. We look forward to continuing our journey together to make the best software even better!

Reserving Assets

By popular demand – you can now pre-book specific assets onto jobs!

To reserve an asset onto a future Job, within the Supplying List, simply select the Stock item in question, click on Menu and Reserve Assets.

You will then be greeted with a pop-up screen similar to the below showing all the assets available to be reserved. Choose the asset/s and Save.

Note that the status of the job must be Provisional or onwards in order to reserve assets. 

To enable permission to reserve assets, go Home-Settings-Users-Menu-User Permissions and ensure reserve assets is checked. 

Additionally, from the Asset page, you can now also view all reservations for an asset via the Reserved tab!

Of course, you can also build documents, reports and Carnets with reserved asset fields. Look for fields containing ‘reserved’ through our list of fields, to see all fields available to use for our HireHop Documents, by clicking here.

Use Multiple Email Addresses

Only with HireHop!

All users now have the ability to set up unlimited email accounts and choose which email address an email is sent from. 

Every email is sent from you, saves in your email sent folder AND on the Job too!

Office 365 Integration 

And now with seamless Office 365 integration! Simply enter your 365 hosted email address into your email settings and you’re ready to go. You don’t even need your password. If you are not a 365 user, you can also choose from Microsoft Exchange and Google servers, or simply input your IMAP and SMTP settings. 

Don’t forget you can also sign into HireHop using your Office 365 or Google credentials.

Flagged Status on Assets

Do you ever have an asset that is damaged but still usable? Use the flagged asset status to note any issues but keep the asset in stock.

You can view flagged asset information on the Availability Grid and within a Job too.

First Day of the Week

Each user can now select their own option for the first day of the week. 

Navigate Home-Settings-Your Settings-First Day of the Week to select your preferred option. 

Numbering PDF Pages

Print or Email your PDF Documents in the normal way and check the ‘Add page numbering’ box for a simple way to include page numbers on the bottom of each page.

Exporting Stock Data to Your Website

Generate an export link to integrate to your own website via our powerful API. 

You can generate the data link from the Menu of Hire Stock Management-Get data link, ensuring that an administrator has first set an export key from Company Settings. 

General Improvements and Speed Enhancements

We can’t list every update we do (you’ll get bored reading through the long list), as we regularly release new minor enhancements and features to help make your life easier such as more document fields, system speed increases, additional data fields and the list goes on.

Posted on by Daniel

New Features – A Review of the Latest Updates, April 2018

We strive to improve our cloud based hire business software by actively listening to our users and implementing the features that they need.
We have worked tirelessly to bring you new features and functionality based on users feedback and needs, that many of our users have been beta testing over the past few months.
We look forward to continuing our journey together to make the best software even better!

Scan out in Tree View

We have listened to our users and have worked hard to further enhance our powerful scanning features.

All HireHop users now have the ability to scan jobs out in the same view as the Supplying List, or continue scanning out in the traditional Grouped and List methods. Our tree view allows you to expand or collapse branches of the tree and view the headings and notes exactly as they were created – allowing the user to assign a scanned item to the selected row within the tree.

Check Out – Test Verifications

Don’t want an asset to be checked onto a job if a test or service has expired or is due during the job? On HireHop you can now prevent this from happening.

First, login to HireHop and visit Home-Settings-Company Settings to set your company verification preferences for the three test types available:
  • Ignore – Allows assets with test/service failures to be scanned out.
  • Confirm – Brings up a warning of test/scan failures, but allows the user to scan again to confirm and check out. See User Permissions below.
  • Prevent – Does not allow the asset to be scanned out.

 

If you have chosen Confirm as your Company Setting for a test, select the Users tab to tailor your User Settings and enable/disable users from being able to confirm a scanned asset which has failed it’s test or service.

Now you’re good to go! Just ensure your tests and services are up to date through Hire Stock Management. You may also like to take a look at our recently enhanced and extremely handy Test/Service Report, which can be found in the Reports tab from the Home page.

Note: Tests can be renamed using our Language Editor!

Limit User Locations

Administrators now have the ability to limit the locations that specific users can login from, such as limiting a user to access HireHop only from the warehouse. 

Simply enter the IP address required, or click ‘My IP address’ to use your current IP.

Job Delivery & Collection

On jobs, add labels to say how the kit is leaving the warehouse and how it is arriving back in.

For goods out, the default options are customer collection, we deliver, courier delivery and other goods out.

For goods in, the default options are customer return, we collect, courier collect and other goods in.

Note: Customise these to your company via the Language Editor!

Prevent Deletion of Supplying Items

HireHop will now prevent a User from deleting more items from the Supplying List than have already been checked out.

Administrators can choose to override this for specific users in User Permissions.

Advanced API in Beta Testing

Completely customise HireHop & interface with HireHop from an external app via our API to do almost anything in the system!

Contact us now for further information.

GDPR Compliance

Enable your users to unsubscribe from the address book mailing lists!

General Improvements and Speed Enhancements

We can’t list every update we do (you’ll get bored reading through the long list), as we regularly release new minor enhancements and features to help make your life easier such as more document fields, system speed increases, additional data fields and the list goes on.

Posted on by Daniel

New Features – A Review of the Latest Updates, February 2018

We strive to improve our cloud based hire business software by actively listening to our users and implementing the features that they need.
We have worked tirelessly to bring you new features and functionality based on users feedback and needs, that many of our users have been beta testing over the past few months.
We look forward to continuing our journey together to make the best software even better!

Free Limited Account

We are happy to announce the release of the HireHop Free account! This account, aimed at micro users who are just starting out, and is free for an unlimited time, but with limited capabilities, such as 15 jobs a year, no custom documents, etc.

Click here to view the full list of Free vs Subscription Features

Scan All In

Does stock ever pile up on the warehouse floor or get mixed together from several jobs before you have a chance to check it back in?  We have worked hard with our users to introduce the most powerful Scanning system for any software in the industry to help make your life easier.

Go to the Home page-Preset Searches-Scan all in to bring up the screen as seen in the below image. From here, simply scan in any item and HireHop will intelligently check it in to it’s relevant job!

What’s more, the scan all in function works seamlessly with our much-loved live multi-user sync, enabling real-time collaboration in the warehouse.

Tip: Remember, any of the preset searches can be allocated to the 6 home page tile slots.

HireHop real time scanning

Language

Don’t like any words or phrases on HireHop? You now have the power to change every word and phrase through our innovate Language editor! This is the latest of our many enhancements allowing further customisation of HireHop.

Administrators simply click on Settings from the Home page and select the Language tab. Once greeted with the below screen, select the word or phrase you want to change and overwrite it by typing in the text box, ensuring to press “Save” once complete. These Language changes will then update for every user in your company.

Tip: Use the search bar to search for the words/phrases that you want to change.

Equipment rental software custom language

Now available in French and Portuguese

HireHop has now been translated to French and Portuguese, with many more Languages on the way! With languages, each user has the ability to select their own language in the Settings, meaning within the same company, users can see HireHop in the language of their choice.

Column Customisation

We have heard you! The ability to customise the columns throughout HireHop has been expanded to pages including Hire Stock Management, the Picker and Preset Searches.

Click on the Settings Cog to select/deselect the columns you want to see and drag & drop the columns into your preferred order!

Google & Microsoft Login

If you use Google or Microsoft to host your emails, you can now login into HireHop with your email credentials. Simply enter your company ID in Step 1, and instead of entering your HireHop Email and Password, click ‘Sign in with Google’ or ‘Sign in with Microsoft’.

Rental business software login with Google or Microsoft

Alternative Name

All stock, sales and labour items can now have an alternative name.  This can be used for languages or the specific naming of items for internal company use only. The alternative name field in the documents, if blank, defaults to the name field.

For languages you can have the item name in English and the alternative name in French, enabling you to print and send quotes in either English or French, depending on your customer.

For internal use, an item may be named “XF9 Heavy lift 4m tripod stand”, however internally (the alternative name) it’s known as “The big stand”, enabling you to send quotes with the correct name, and print job sheets with the internal name (alternative name).  This would be particularly useful for the Film and TV industry who use the 70kg “Manfrotto Avenger Strato-Safe Crank-Up stands” (we know what you call them).

Minor Enhancements and Features

We can’t list every update we do (you’ll get bored reading through the long list), as we regularly release new minor enhancements and features to help make your life easier, like more document fields, system speed increases, more data fields, the list goes on.

Posted on by Daniel

New Features – A Review of the Latest Updates, November 2017

SuperSearch

Searching in the Picker has become more powerful!

When adding a new listed item within your Supplying list, use the top SuperSearch Bar to intelligently search by Name, Alternative Name and Category.

Customise the Picker

Open the Picker by viewing your Supplying List and choosing New-Add listed items. Now you can simply drag and drop the visible columns into your chosen order. Additionally, choose which columns to show by selecting the Settings cog in the top right hand corner and selecting/deselecting the fields you wish to see.

Note: this is the only customisation that is set per computer rather than per user, to maintain visibility on different screen sizes.

Delete Scans

Scanned the wrong item? Now you can delete a item you’ve checked in or out!

Checking a job out – If you have scanned out the incorrect item or no code checked an item you shouldn’t have, ensuring ‘Hide completed items’ is deselected in the bottom left hand corner, select the stock item in question and click ‘View Details’. Then simply select the item you have checked out and ‘Delete’.

Checking a job in – If you have scanned in the incorrect item or no code checked an item you shouldn’t have, ensuring ‘Hide completed items’ is deselected in the bottom left hand corner, select the stock item in question and click ‘View Details’. Then simply select the item you have checked in and ‘Delete’.

Alternative Name

Perhaps you have a nickname for your Stock, or would like to quote in another language? Choose an Alternative Name for your Stock and display the Name, Alternative Name or both in your Documents.

Alternative Name search has also been enabled in our Picker’s new SuperSearch bar.

How to use: for Documents the print field is ALT_NAME. If there is no alternative name, the NAME field will be used.

Sales Stock Valuation Report

From the Home Page, select the Reports tab and click on ‘Sales stock valuation’ to quickly reveal an exportable list of your Sales Stock items, Quantities and their total Valuation, as per the example below.

Invoices to be Exported Report

From the Home Page, select the Reports tab and click on ‘Invoices to be exported’ to quickly reveal an exportable list of all Invoices and credit notes which have not been exported to date, as per the example below. Export invoices to Quickbooks, Xero, CSV, XML or Excel directly from the Report.

Document Print Flag

Further enhance your customised documents!

Set up a default flag for your Hire Stock, e.g. Important or Not Important, and allow your customised documents to identify the default flag and format the document accordingly.

How to use: If you DO NOT set the flag in the Picker pop-up window (“none” selected), the default flag will be imported. Setting the flag for items within the Picker to anything but “none” will override the default flag and set all items to the new flag chosen.

More Fields and New Document Merging Features

View the up-to-date extensive list of HireHop Document fields here – https://s.myhirehop.com/modules/docmaker/fields.php 

Bug Fixes and Enhancements

Minor bug fixes and enhancements.

HireHop is offering a New Service – Document Creation

Make your documents stand out! Commission our specialist developers to create tailored documents just for you.

For enquiries, please call 020 8905 1830 or e-mail info@hirehop.com. POA.

Posted on by Daniel